Administrative Assistant (Admissions) Full-time 32hrs. |
| Location: | Fairfield, CT |
| Employment Type: | Full Time |
| Department: | Administrative Services |
| Unit/Shift Hours: | Days |
| Description: | Summary: Is responsible for maintaining a well organized, detailed orientated, smooth running office while performing tasks summarized below.
Full-time 32hrs. |
| Duties: | Essential Responsibilities:
1. Initiates admissions process for long term residents and short stay patients upon requests of individual, responsible party, hospital or other facility; provides application, information, arranges tours and maintains log book and database for State requirement.
2. Provides clerical support including: drafting and typing of letters and other communications for individual departmental needs as required, data entry, departmental filing, creates monthly/quarterly reports as requested, notarizes documents if necessary, provides bookkeeping/ billing and reconciliations as needed, sends faxes, answers phones, takes messages and relays information in a timely manner, orders supplies, opens and distributes mail, coordinates family mailings including labels as needed and maintains office equipment. Ensures admission documents are signed by necessary parties upon arrival at the facility and distributed accordingly.
3. Provides excellent customer service, organization, direction and support services to Directors/Supervisors, residents, families, staff, visitors and vendors.
4. Maintains all established departmental and facility policies, procedures and objectives. Keeps VP aware of all departmental events. Maintains high level of confidentially.
5. Greets assists and directs residents and clients.
6. Handles and coordinates routine office matters independently.
7. Provides feedback, attends departmental meetings.
8. Other related duties as assigned.
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| Qualifications: | Minimum Qualifications:
Education: High School diploma
Experience: 3+ years of related experience
MS Word and Excel required
Licensure: None
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